What is a Proclamation?

A proclamation is an official document issued to commemorate a specific time period (ex. day, week, or month). It brings recognition, awareness, or appreciation to an issue, cause, milestone, or noteworthy event that is relevant and important to the City of Martinez. Proclamations are strictly honorary and not legally binding.

Please consider the following information before submitting a proclamation request. The City reserves the right to decline any request for any reason.

• All requests are processed based on the date that is being proclaimed and according to City agenda posting deadlines. Requests must be made at least 60 days in advance of the proclaimed date.
• The person(s) making the request should be a City of Martinez resident or nonprofit organizations with a Martinez resident sponsor. 
• Proclamations must affect a broad group of people, preferably city or county wide.
• In-person attendance of the requestor/organization to accept the proclamation is required.
• Proclamations will not be repeated within a calendar year. Requests that are considered redundant will be declined.
• Proclamations will not be issued for individuals, birthdays, retirements, weddings, anniversaries, church events, conferences, meetings, or businesses.
• Proclamations may not be used for advertisement or commercial promotion.
• The City retains the right to modify, edit or otherwise amend the proposed Proclamation without notice.
• Draft language submitted should be factually accurate and include up-to-date information.
• Requests for proclamations are not renewed annually. Proclamations are issued only upon request, so if a proclamation is important to you or your organization, please request it.
• Proclamations are not to exceed more than one page in length, including the seal & signature areas.  

FORMS

Request Form - Download and complete the request form. When ready to submit, please call the City Clerk's Office (925) 372-3512.

All requests are processed based on the date that is being proclaimed. City Council agendas are prepared three weeks in advance of a meeting, so to accommodate the timeline, requests must be made at least 60 days in advance of the proclaimed date. Proclamations will be processed through the Clerk's Office with approval from the Mayor. The City Clerk's Office will notify you of the proclamation's acceptance and will coordinate meeting details.